Reporting in the application process

Whether you are a small business or a large organisation, careful documentation helps you work consistently and professionally – from the first contact to the onboarding of a new employee.

From job intake to onboarding: every step counts

1. Job intake: the basics must be right

Good reporting starts with the job intake. What is the purpose of the position? What are the hard requirements and which competencies make the difference? By recording this clearly and in a structured manner in advance, you prevent confusion during the rest of the process. It ensures that everyone involved in the selection process has the same picture of the ideal candidate.

2. Job interviews: objectivity and comparability

A lot of valuable information is often shared during interviews. Structured interview reports make it possible to compare candidates fairly and ensure that important observations are not lost. They help to substantiate subjective impressions with concrete examples and provide guidance for the final decision.

3. Onboarding: the start of a successful collaboration

Once hired, the process does not stop. Good guidance is essential, especially in the first weeks and months. A clear onboarding checklist helps to ensure that nothing is overlooked and offers new employees a warm welcome and a flying start.

Get started right away with our free documents

To support companies and HR professionals, we have developed three practical documents that you can use immediately:

• Vacancy intake form ENG – for a complete and structured job profile.
• Interview report template English – to record job interviews in a uniform manner.
• Onboarding form English – so that new employees are well prepared to get started.

These tools are available free of charge and help you make the application process more professional, efficient and transparent.